Life is busy. This is especially true with work and has only gotten worse with the invention of the smartphone. There are a lot of books, courses, websites, and podcasts out there on how to be more productive. One recent book that came out that speaks on this subject is Procrastinate on Purpose by Rory Vaden. This really comes down to four things when looking at a task no matter if you are a stay-at-home dad, corporate overachiever, or entrepreneur: 1) eliminate, 2) automate, 3) delegate, and 4) procrastinate.
- Eliminate: Things are done often times for a variety of reasons. However, when you take a step back and ask yourself what will happen if I stop doing this task? If the answer is not much then the likely answer is this task should be eliminated. For example, you have weekly metrics that a former executive asked to receive years ago and three executives later you are still providing this status update. However, when you ask about it nobody seems to be reading it and it takes you four hours a week to prepare. Maybe it is better to eliminate this update and spend time on something that is going to bring more value.
- Automate: People are very good at putting processes together and getting people to execute on the process. We are not as good at taking a step back and looking at the process occasionally to determine if it can be made more efficient. Technology and needs change and often times people can automate things fairly simply that once required a team of people to perform. Sometimes this does not occur because people are concerned about what they will do if this is automated. Rewarding employees for bringing ideas to the table that can automate processes is essential to reward efforts here. I have always believed and stress to my employees that being the person that identifies the opportunity to automate something will lead to another opportunity and waiting for someone else to do so may not.
- Delegate: Understanding your strengths and weaknesses and others strengths and weaknesses is important to delegating well. However, new managers or high performing individuals often have trouble delegating because they believe they can do an item better than person they are delegating. Maybe that is the case, although often it is not, you are only one person and delegating tasks is a key skill of managerial or individual leadership. A team is not one person’s efforts but rather the efforts of all. Have the confidence in others and delegate — they will often amaze you.
- Procrastinate: Not everything needs to be done now. Some things better fit down the road and understanding that and letting it go for a later date is important. This determination may be based on revenue generation, risk mitigation, or a variety of other metrics depending on your situation. Key here is having a methodology to understand what should be delayed for another date and having a method to capture this so it is not lost.
Accordingly, your goal should be first to eliminate a task if not needed, automate a task if feasible, delegate a task if sensible, and procrastinate a task if warranted. Follow these four steps and you will do more with less and will be able to focus on the right things now.
Have an awesome week and remember to do something today to supercharge your success.
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